| TOPIC |
DISCUSSION |
ACTION |
Call to Order
Meeting via conference call. |
The meeting was called to order at 10:00 a.m. |
|
| Approval of Minutes |
The minutes were reviewed. A correction to the spelling of "Shelia Gunn's" name was needed. |
Approved with corrections noted. |
| Treasurer's Report |
The treasurer's report was provided by Linda Vernon in conjunction with Cheryl Daughdrille.
The fiscal year has not been closed entirely, a few deposits remain which are anticipated to be complete on 8/15/05. |
|
| OLD BUSINESS |
| Coding Roundtable Update |
Linda attended summer session and forwarded information to Teri Jones and Gloria Litton.
A fall coding roundtable is planned in conjunction with the SWVHIMA meeting. VHIMA will donate $500 to cover incurred costs. |
1. Linda Vernon to forward information on strategic planning.
2. Teri Jones to have more details on VHIMA position by next meeting. |
| Letter to Governor on EHR |
Linda Vernon reported that official correspondence was sent to the Governor's office. She has subsequently spoken with a representative Kim Barnes from sub-committee
1. The subcommittee has indicated that we are welcome to participate in future meetings but failed to provide future dates and locations. |
1. Joyce Booker will coordinate with Linda Vernon to get additional details on how VHIMA can participate. |
| Review of Strategic Plan |
Defer to September meeting. |
|
| NEW BUSINESS |
| 2006 VHIMA Annual Meeting |
Kristin Setliff & Diane Hanna presented an overview of the work done to date of the planning committee for the 2006 VHIMA Annual
meeting to be held in Roanoke.Several questions were addressed with the board:
1. Theme is evolving around Roanoke being the "Star City", possible use of an acronym from s-t-a-r. Further development needed.
2. Speakers are being researched and pricing.
3. Tentative Agenda:
a. Tuesday
Board Meeting
Board Dinner
Vendor/Exhibit set-up
b. Wednesday
Opening Address
Keynote Speaker
Educational Sessions
Vendor reception following exhibit hall close
c. Thursday
Educational Session
one coding, one general
d. Friday
Half day possible CEC session |
1. Forward minutes from 7/22/05 arrangements meeting to Tammy Crane for attachments to minutes from today's meeting.
2. Present an update to the board at next board meeting.
3. Linda to provide attendee survey comments to Arrangement Chairman. |
| Team Talks/Leadership |
Linda Vernon attended meetings in July. |
|
| Article for September Advantage |
Linda Vernon was interviewed and will be quoted in the September Advantage publication on our response to the Governor and
VHIMA's position on RHIO'S. |
|
| Consumer Education Coordinator (CEC) |
Linda Vernon presented an update that was prepared by Marion Swaim from the CEC education received in July.
Recommend VHIMA move forward with limited number of trainers that need to be identified that will be allocated by geographic area. Recommend 8 - 10 trainers who
must commit to a 4 hour training session and agree to lead a set number of education sessions before June 2006. The goal for VHIMA is to
complete 15 by the June 2006 timeline. |
Linda Vernon to communicate to Marion Swaim board's discussion and request a formal plan by the September meeting. |
| Website Update |
Karen Phipps provided an update on activities regarding website enhancements. The team has met with a contractor to discuss the
direction we would like to move and currently pending a final estimate before work can begin. |
Karen Phipps will provide an update at September meeting. |
| Newsletter |
Brandi Fowler provided a status report on Newsletter development. Currently in need of publishing software to facilitate has
received prior newsletters from Lou Ventura but unable to open without software. The board approved the software purchase. Brandi will purchase and submit reimbursement
request.Newsletter content was discussed, the next issue to include highlight of present board member with possible link to the web-site for more detailed profiles. She
has policy of other which outlines more content requirements. |
A draft newsletter will be prepared by the September meeting. |
| CSA Survey |
Linda Vernon has completed the lengthy survey. |
|
| National Convention/Delegates |
WE discussed the need for delegates to make their own registration and travel arrangements and submit for reimbursement. |
|
| AHIMA Nominating Committee |
Linda Vernon and Lisa Marks have developed a flyer that has been send to AHIMA to nominate Lisa. Has been forwarded to have
placed on website. Polls open from 8/23 - 9/10. |
|
| Budget |
The 2005 budget is not complete, pending deposits that will be complete by 8/15/05.
The 2006 proposed budget was discussed in detail with several revisions. Final budget decided - balanced budget of $61,640. |
Cheryl to email revision to the board based upon today's discussion.
Recommend that further definition of subcategories be provided for future budgets to clarify allocations. |
| Educational Support & EHR Survey |
Gloria Litton requested permission to draft a survey to distribute to all hospitals in Virginia that will seek feedback on
EHR and the position of organizations supporting educational efforts. She will tabulate and report results to the board. |
The board gave Gloria Litton the go ahead to proceed. Gloria will present a draft survey to the board for input prior to
dissemination. |
| Adjournment |
The meeting was adjourned at 12:15 p.m. |
Next scheduled meeting will be a face-to-face in Charlottesville on September 16th 10:00 a.m. - 2:00 p.m. |
