| AGENDA |
ASSIGNED
PERSON |
DISCUSSION/
COMMENTS |
ACTION PLAN/
AGREEMENTS |
| Call To Order |
Marion Swaim |
Marion Swaim called the meeting to order at 10:17 am. |
|
| Review and Approval of Minutes: |
Lisa Whitaker |
The minutes were approved as written. |
|
| Treasurer's Report: National Convention
Laptop Purchase
AHIMA Reimbursement:
Silent Auction
Web Site Bill:
Fore Donation:
2003 Taxes |
Connie Grechanik |
Connie reported that all reimbursements for AHIMA's National Convention have been
submitted. Carol Smith will not be submitting paperwork for reimbursement because she was already scheduled to attend the
National Convention when asked to be an alternate delegate.
The laptop to be used by the treasurer was purchased. The total was $1938.50, which includes Quicken, and Office Suite,
which was installed on the PC.
A dues remittance from June 2003 was found and sent back to AHIMA for reissue.
The monies ($273.00) were sent to Connie for deposit.
The bill for NTELOS has been paid.
The outstanding donation for FORE has been sent to AHIMA.
Connie plans to do them herself. |
Due Date: 4/15/04 |
Annual Meeting
Update
Vendor/
Arrangements
Program Update |
Linda, Karen, Sandy |
Please see Annual Convention Planning attachments. Vendor packets were distributed for
review. Please see Action Items for suggested changes. Exhibit Area Limitations: The Hotel Roanoke has limited space for
vendors. Because of that it was decided that we limit the number of vendors to 36-38 on first come, first serve basis. If the
vendor allows, exhibits can be placed in the hallway if needed.
Please see attached Program update. Sample Registration packets were distributed for review. Two sessions are vacant.
A suggestion was made to have someone talk about Information Security. The Hat's Off Gala was discussed and categories for prizes
were discussed. These categories will be added to the packets that are sent to the vendors and members. Board members are asked to
help with the introduction of the speakers. A suggestion was made to add a description of the dress attire to the
registration packet. |
1. Add room rates
2. Add logo to evaluation form. Karen will send logo to Linda.
3. Add page numbers to all forms
4. Add Hotel city and map to vendor packets
5. Change vendor fee information
6. Notify Marion when Vendor/Registration Packets are mailed.
1. Suggested speakers and contact information should be sent to Margaret by February 6th.
2. Pursue someone to talk about Information Security.
3. Obtain biographies on speakers and description of topics |
| Strategic Plan Update |
Group |
1. The Recruitment Packet has not been completed. Lee will work on a draft form and
this will be an Agenda item for the next board meeting.
2. The membership brochure will be updated and brought to the next meeting for review. The Web Site has been updated and
promoted in the newsletter. |
1. Lee Murray: Draft copy of Recruitment Packet presented at February's meeting.
2. Lou Ventura: Update Membership brochure presented at February's meeting.
|
| Nominating Committee |
Terri Haukstep |
There are several vacancies on the proposed ballot. Sandy agreed to run for delegate. |
Send all interested participants names and numbers to Terri |
| Newsletter |
Lou Cassman-Ventura |
The newsletter was reviewed. Lou suggested having the newsletter copied at OfficeMax
instead of going to a printer. The board agreed this was a good idea and a cost saver. The next newsletter will be sent to the
membership prior to the Annual Meeting in April. Proposed schedules for upcoming Newsletters are July 2004 and November 2004.
It was suggested that we have a contest to come up with next year's Annual Meeting Theme and have it promoted in July's Newsletter.
Free registration was suggested as a prize. |
|
| Miscellaneous |
Group |
1. Gloria will attend Winter Team Talks in Nashville.
2. Scholarship information needs to be given to the schools so an award can be given this year. |
Marion will enlist Kathryn Bresnan's help in getting this accomplished. |
| Adjournment |
|
The meeting was adjourned at 1:05 PM |
|
| Next Meeting |
|
The next meeting will be February 27, 2004 |
|
