| TOPIC |
DISCUSSION |
ACTION |
Call to Order
Meeting via conference call. |
The meeting was called to order at 10:00 a.m. |
|
| Approval of Minutes |
The minutes were reviewed. Addend the minutes to defer the strategic plan. |
Approved as written. |
| Treasurer's Report |
An update was provided by Linda Vernon. A transfer of books has not occurred from prior officer to Cheryl Daughdrille,
Treasurer. The books are still at the accountant. Linda has received contact information of the accountant Robert Moore.
The audit is pending conclusion of latest Wachovia Bank statement.
Linda is working on a transfer of books this weekend to get the books transferred and to transfer signature cards at the bank.
After discussion with the bank, Marion Swaim is on record currently on the account in the resolution.The following officers will have access to the
bank records effective July 1, 2005 and will have authority to access all bank records for VHIMA.
President - Linda Vernon
President-Elect - Cindy Phelps
Treasurer - Cheryl Daughdrille |
Report progress at next meeting. |
| OLD BUSINESS |
| Annual Meeting2006 |
Kristen Setliff presented an update on the search for a keynote speaker. Currently working with two agencies All-Star Agency and
Speaker Agency. A potential speaker is Mary Foley from the Richmond area looking at fee schedule and speaking hours. No additional planning meetings have been scheduled at
this time.
Website: http://bodacious-motivational-speaker-mary-foley.com |
L. Vernon to forward some emails and contact information on potential topics to K. Setliff.T. Jones to also provide contact
information of guest speakers from HP3. |
| Program Chair Update |
Kristen Setliff will assume this role. |
|
| Coding Roundtable |
Teri Jones reported on a meeting with Gloria Litton and Ruth Ellen Ayers.
A review of the AHIMA requirements to ensure that we are compliant. Everything looks good and we are on target.
Agenda was forwarded to Lisa Whitaker who posted to the COP and sent a blast email. Also forwarded to Scottie Frey to post to the VHIMA website. |
L. Vernon to forward information to T. Jones on networking opportunity at AHIMA Conference in San Diego for Coding Roundtable
Coordinators. |
| CEC Update |
Marion Swaim reported that she has done two presentations to the community. An article has been sent to Brandi Fowler. |
|
| Newsletter |
Brandi Fowler presented an update on the status of newsletter. Pending receipt of article from Linda Vernon on EHR. Question was
raised on sponsors in the newsletter. |
B. Fowler to follow-up on vendor sponsors in the newsletter with L. Ventura and T. Connell.
Newsletter needs to be published by early next week prior to the convention. |
| Website Update |
Will defer to the next meeting. |
|
| Educational Support & EHR Survey |
Gloria Litton has not sent the survey yet, will forward to Lisa Whitaker to be placed on the COP. |
|
| NEW BUSINESS |
| Review Strategic Plan |
Linda Vernon had requested that Gloria Litton forward a copy of the previous strategic plan to ensure they are congruent.
A few outstanding issues from 2005 were not concluded but are on the 2006 plan. Membership Development needs emphasis; Shelia Gunn has access to the AHIMA reports on
membership to make contact with new membership. Welcome pack to include highlights of the organization with key contacts and information points. |
S. Gunn to prepare a brief welcome packet to be sent to new membership for review at next meeting.
L. Vernon to update plan and forward an updated version. |
| EHR and Governor's Task Force |
Linda Vernon reported that the next meeting will be October 31st in Richmond. She has attempted to get an update from the 9/22/05
meeting from her contact with no success to date. Gloria Litton is available to attend the 10/31/05, she needs specifics. |
L. Vernon to forward the website for details to G. Litton. |
| OTHER BUSINESS |
| House of Delegates |
Brief discussion for new delegates on what to expect and on voting. Volunteer reception on Saturday, October 15th. |
|
| Adjournment |
The meeting was adjourned at 11:25 a.m. |
Next scheduled meeting is scheduled for November 18th in Richmond. Bon Secours Windsor Business Park - Integrity Room. |
