| TOPIC |
DISCUSSION |
ACTION |
Call to Order
Meeting via conference call. |
The meeting was called to order at 10:00 a.m. |
|
| Approval of Minutes |
The minutes were reviewed. |
Approved as written. |
| Treasurer's Report |
No formal report is available, accounting books have not been turned over to the new treasurer, Cheryl Daughdrille.
The financial records are being audited by accountant and results are unknown at this time.
Discussion of Financial Policy and the transition of officer materials need to make a change so that policy is updated to reflect a transition of materials to the
President-Elect or President in a timely manner. The President Elect & Treasurer signature's are on record with the bank for approval of funds disbursement. Review of
books annually by the Finance Committee which is to be completed within 60-days of transition. |
1. Policy needs to change to add President Elect & Treasurer to have funds disbursement authority for contingency.
2. Treasurer report needs to be presented with audit results at the next meeting. |
| OLD BUSINESS |
| Annual Meeting |
Kristin Setliff provided a report of the planning committee meeting held on September 9th.
A tentative agenda has been drafted and will be updated as names and times are further established with speakers.
Program Director - Diane Hanna will be unable to fulfill her commitment. Need to replace her as soon as possible.
Silent Auction a letter will be sent soon to solicit participation.
Strong start.
Vendor Book would like to have full size.
Agree to go forward to avoid difficulty with formatting from prior years.
Registration Fees currently at $285, do we want to consider increasing.
The group discussed and felt we would need to justify increase as a result of cost. Unable to justify at the present time.
Vendor Fees currently at $500 for two representatives. No justification at this time for increases.
Theme ideas were generated, "Reach for your Potential" or "Reach for Greater Knowledge".
We will keep this open until more detail on the program is established.
Educational tracks are still undetermined.
A suggestion of ROI refresher to discuss practical applications vs. regulation requirements. |
|
| Coding Roundtable |
Details are coming together to present the roundtable in conjunction with the SWVHIMA meeting. Gloria Litton to work with Ruth
Ellen Ayers and Teri Jones to ensure that we are meeting roundtable requirements with the planned meeting. |
Gloria, Ruth Ellen and Teri to coordinate an email to membership with the help of Lisa Whitaker. |
| EHR |
Linda Vernon provided a brief update on EHR and the Governor's Taskforce. She has received correspondence from Kim Barnes of
Subcommittee 1. Linda is looking for assistance from membership to participate in these meetings. Joyce Booker has expressed an interest. Linda needs to
confirm ability to conference remotely or the need to be on-site in Richmond location. |
Anyone interested in becoming involved please contact Linda. |
| Newsletter |
Linda reported a brief update on Brandi Fowler's behalf is ready to roll forward pending two articles from Linda Vernon and
Marion Swaim. Looking for input from membership for a survey on idea generation for next year's annual meeting. |
Send ideas to Brandi for survey ideas. |
| AHIMA Nominating Committee |
Linda Vernon discussed briefly to bring to everyone's attention that we do have a Virginia representative Lisa Marks on the ballot.
The deadline for voting is September 22, 2005. |
|
| Website Update |
Karen Phipps provided an update on the website redesign.
Feedback from the board was positive for the template design.
Vendor showcase would be recap of those who have participated in prior conventions.
Scrapbook would display pictures of highlighted events.
Products that may be surplus or other marketing materials that could be purchased.
Roundtables were discussed to add to the website. Roundtables need to pull the content together to add to the website.
Links to AHIMA and AAMT, Coding Roundtables, etc. and expand as we are able to identify critical links.
The new website will have capability to complete surveys through the website with minimal set-up.
Registration on-line will be forthcoming but will probably not be feasible until on-line payment is an option.
Blast emails will go out once website is up and running which will include a link to the new site. |
Policies will need to be evaluated and revised for website management. |
| Educational Support & EHR Survey |
Gloria Litton shared information regarding a survey they she has been developing. Looking for board input on content.
Several ideas were shared. Gloria to share final questionnaire with board membership. |
|
| NEW BUSINESS |
| House of Delegates Issues |
Proposed revisions for standards for new certification
Proposed bylaw amendment on dues increase
Proposed motion on the dues process
Group consensus with the amendments as they stand. No need to make additional amendments.
House of Delegates on Saturday at the AHIMA Convention. Recommend that Cindy Phelps attend new delegate orientation on Saturday in San Diego.
Delegates will meet to strategize attendance at break out session for delegates. |
|
| Membership |
Linda Vernon presented a brief update on membership development. Shelia Gunn developed a survey for distribution to the
membership to understand what the membership wants and to model enhancements to attract and retain membership it was targeted at website.
Will hold for now.Possible survey ideas: salary survey, |
Hold this survey until new website is up and evaluate additional ideas for survey and membership involvement. |
| Local Association News |
Tidewater has a meeting coming up on December 2nd at Portsmouth @ Radisson.Southwest has a fall meeting to include the coding
roundtable on November 2nd at the Holiday Inn Tanglewood.They are looking for a presenter for ICD-10. Gloria Litton is available if interested.
Discussed the dissolution of Richmond. Linda has contact information for Thelma Baker, President for the Richmond Association when it folded. Disposition of
Richmond funds is unknown. Last treasurer was Julie Smith. Tammy Crane forwarded contact information to Linda. |
Linda will forward the information to SWHIMA on ICD-10 presenter.Linda to follow-up with Thelma Baker and Julie
Smith on status of Richmond Association. |
| Strategic Plan Review |
Deferred to October meeting. |
|
| Other News |
Linda Vernon received notice that a member Linda R. Ehlert, RHIA from Richmond passed away on July 18th
after a long battle with Breast Cancer. Linda will put a remembrance in the newsletter. |
|
| Adjournment |
The meeting was adjourned at 12:00 p.m. |
Next scheduled meeting is scheduled for October 7th as a conference call.
The next face-to-face will be in Richmond on November 18th, location TBA. |
