Updated 1/30/04

Item	Detail	Responsible Party	Deadline/Status
Membership Campaign	Develop a recruitment packet for new members, current VA RHIT program students and new graduates Lee Murray and Margaret Hulvey 1/30/04 - Lee to draft a recruitment packet to present to the Board at the next meeting for review Update of membership brochure Lee Murray 1/30/04 - Lee will bring current brochure to next Board meeting for review and suggestions Board members to evaluate other state website to get ideas for expansion of VA website Connie Gechnanik - Georgia, Alabama, Mississippi, Louisiana Gloria Litton - California, Washington, Oregon, and Hawaii Lee Murray - Montana, Texas, Oklahoma, and North Carolina Lisa Whitaker - Maryland, DC, New York, and Delaware Geoff New - Ohio, Tennessee, Florida, and Arizona Margaret Hulvey - Kentucky, Vermont, West Virginia, and Missouri Gail Hill - Pennsylvania, and South Carolina Linda Vernon - New Jersey, Connecticut, Rhode Island, and Maine Karen Phipps - Illionois, Iowa, Minnesota, and Wisconsin Sandy Knapik - New Mexico, Utah, Idaho, and Wyoming Bring back reports at the next Board meeting11/03 - Completed Investigate running an ad in area local movie theatres to promote the HIM profession Sandy Knapik 1/30/04 - Sandy still trying to contact someone regarding this Put AHIMA Recruitment CD on website and send to VA RHIT program directors   1/30/04 - Gloria has CDs and will get to Scottie and program directors
Education	Set monthly educational sessions to rotate to different regions of the state to include all areas of HIM Margaret Hulvey 1/30/04 - Gloria to discuss with Margaret. Need to set goals for next year early and get something on the calendar. Work with state RHIT programs to promote enrollment to AHIMA and VHIMA   1/30/04 - Gloria has contacted the TCC program. Connie will send contact information to Gloria regarding the Northern Virginia program.
HIPAA	Include HIPAA in the monthly educational sessions Margaret Hulvey
Annual Meeting	Various Board member positions to take on vendor and member registration responsibilities Sandy Knapik and Linda Vernon - Vendor Registration Karen Phipps - Member Registration   Leaders of various convention activities develop a budget for needs to present to the Board Program chair - Margaret Hulvey Arrangements chair - Vendor Registration - Sandy Knapik and Linda Vernon Member Registration - Karen Phipps
COP/Website	Development of a website committee to enhance our current website and CoP Committee - Gloria Litton, Lisa Whitaker, and Scottie Frey 1/30/04 - Lou to include information regarding the need for 2 volunteers in the upcoming 1st quarter newsletter Promote enrollment to AHIMA and VHIMA electronically through website Website Committee   Develop polls on the CoP for annual meetings, educational sessions, etc. Lisa Whitaker Lisa to create surveys to inquire about annual meeting attendance to evaluate decrease in the annual meeting last year
Communication	Migrate to electronic communication for association activities Lou Ventura 1/30/04 - Lee to get AHIMA membership list to Lou to send out newsletters and create a list serve.Connie and Lisa will develop a survey to be included in the annual meeting evaluation regarding the opinion of electronic communication among the membership Determine the percentage of current members with email addresses on AHIMA Lee Murray   Post Newsletters and Board meeting minutes on the website and send out electronically Newsletters - Lou Cassman-Ventura Minutes - Lisa Whitaker 1/30/04 - Lou to post newsletter on the website next week.Lisa to follow up with Scottie regarding the minutes from the previous meetings. Develop an action plan for Board meetings the week following the Board meeting and post on the website Lisa Whitaker 1/30/04 - Lisa to develop a format for the minutes that will create a "to do" list for the board members