Exhibitor Info

2020 VHIMA Annual Meeting
May 13-14, 2020
Wintergreen Resort
Nellysford, VA

The Virginia Health Information Management Association (VHIMA) is pleased to invite you to exhibit during our 69th Annual State Convention. The convention is being held at the Wintergreen Resort in Nellysford, Virginia.

VHIMA is a professional association representing more than 1700 health information management professionals who work throughout Virginia’s health care industry. These professionals represent multiple areas of health information management. This event will provide an excellent opportunity to contact new clients and build existing customer relations.

Exhibitor registration includes booth space as well as participation in all dining events and all social events sponsored by VHIMA. Opportunities for prize sponsorship and advertising are also available.

We are very excited about our 2020 State Convention and look forward to having you join us for the event. We realize time spent in the exhibit area is crucial to your business; therefore we have structured the exhibit area activities to provide maximum traffic flow and opportunity for contacts with your potential and current customers.

If there is any way I can help you prepare for exhibiting as a vendor, please contact me at [email protected].

Lindsay Waydick
2020 Vendor Chairperson

Exhibit Information

Registration Fee: $750

Registration fee includes:

7:30 AM - 9:00 PMBooth Set-up
7:30 AM - 5:00 PMExhibit Hall Hours
5:00 PMBooth take-down

Sponsorship Opportunities

Platinum Sponsor – $1250.00


Please contact VHIMA to receive your Customer Code for the free Two-day conference registration.

Gold Sponsor – $1000.00


Silver Sponsor – $750.00


Advertising Opportunities

Take advantage of the opportunity to highlight your company by purchasing an advertisement to be included in the convention program.

Ads must be copy ready and submitted in electronic format. The electronic file can be either .tif or .pdf extensions. Keep in mind the programs will be printed in black and white and folded into a booklet.

Full page ad (7.5” X 4.75”) – $100.00
Half page ad (3.5” X 4.75”) – $50.00
Quarter page (3.5” X 2”) – $25.00

Ad Program Advertisements must be received prior to April 30, 2020.

Educational Sessions

If you wish to attend the educational sessions, you will need to register for the conference separately. Please visit the attendee registration page to learn more.


All sponsorship purchases are final and non-refundable once payment is received.


VHIMA Annual Convention Scheduled for May 13-14, 2020 Has Been Postponed